How do I load a contribution file into the Employer Portal?

The EmployerPay Portal enables you to upload superannuation contribution files exported from your payroll system. These files can be the ATO SAFF or a customised file. 

If you are new to the EmployerPay Portal and wish to upload a customised file, before uploading your first contribution file to the Portal, please contact your Administrator and ask them to organise for your custom files to be mapped for the Portal. For information about mapping, see The Mapping Tool quick reference guide. 

1. The first step in the process is to generate the superannuation information from your payroll system. Save the generated file on your desktop or in a folder you can access easily.
   Do not open this file before uploading it – as corruption may occur.

2. The next step is to bring this file into the Portal – by using the Upload a new contribution file function. You can access this function from:

a. The SuperStream panel

b. The toolbar, or

c. The Navigation menu.

The screen displays the process steps across the top, starting with Select Pay Cycle, as shown:

3. Select one of these options to set your dates.

• Use an existing Pay Cycle – This dropdown will list all pay cycles configured for your employer.
• Use specific dates – Manually select Period Start and Period End dates.
• Use dates in File – Select this if the contribution file contains a Period Start and Period End date.

4. Click the Select File to upload button and browse for the saved file.

5. If you are sure the date choice and file selection are correct, click Next.

The Portal automatically begins to validate the file’s information. First it validates the employer ABN, then the member information.

Alternative Submission Options

On the Dashboard view, the SuperStream panel has three other options for submitting contribution data.

Submission Type	Description
Manual Entry	Manually process contributions as well as add and edit employee details. This will show all your employees.
Ad-hoc	Create an ad hoc contribution, ie a one-off contribution. No employees will show, just use Add Member/Search to select the employees you need.
Re-use Contribution	Reuse a previously submitted contribution file. You can still validate and update the contents during the process, but without producing a new file from your payroll system.